TRIO Wolf Creek Distance Learning Charter School
Board Meeting Minutes
Tuesday, October 3, 2006 at 3:00
p.m.
Board Members Present:
Sandra Flint, Elizabeth
Lenz, Tom Plocher, Tracy
Quarnstrom and Brenda Swanson
Absent: Stacy Bender and
Jeff Vitali
Visitors: Heide
Miller, Sheryl Palmquist, Cassie
Piechowski and Kris Sanders
1. Chair Tom Plocher opened the meeting at 3:03 p.m. Swanson made motion to approve the
agenda, Lenz seconded, motion carried.
2. Quarnstrom reported on the certification of results
from the resolution canvassing returns of TRIO
Wolf Creek Distance
Learning Charter
School #4095. The following candidates were elected with
terms beginning October 3, 2006.
These candidates all received 8 out of 8 votes for a 2 year term: Elizabeth Lenz
and Jeff Vitali. These candidates all received 8 out of 8 votes for a 1 year
term: Tracy Quarnstrom
and Tom Plocher. Parent representative
received zero votes; this position remains vacant.
Roll call vote was taken and all board members approved the vote. Quarnstrom made a motion to approve the
canvas. Lenz seconded, motion carried.
Quarnstrom made motion to approve the minutes from the September 7, 2006 board meeting with changes. Flint
seconded, motion carried. Quarnstrom reported on duties of Officers of the
Board. Nominations were given for the positions of Chair, Vice Chair, and
Secretary Treasurer. Tom Plocher nominated for Chair position. Lenz made motion to approve the nomination. Flint
seconded, motion carried. Jeff Vitali nominated for Vice Chair position. Swanson made motion to approve the nomination,
Lenz seconded, motion carried. Brenda
Swanson nominated to keep position of the Secretary Treasurer
position. Quarnstrom made motion to
approve the nomination, Flint
seconded, motion carried.
3. No one present for Open Forum.
4. A. Miller
reported the total expenditures for August 2006 was $23,876.31. Flint
made motion to approve payment of detailed registered checks number 1316001796
to 1316001820 in the amount of $23,876.31.
Lenz seconded, motion carried.
4. B. Miller gave totals on the TRIO
Wolf Creek
financial report for September 30,
2006. For September
2006: total revenues = $140,526.30 and
total expenditures $157,119.65. Expenditures over revenues ($16,593.35). It was noted that
the state lease aid for this year has not yet been received. Cash on hand as of September 30, 2006 = $245,112.46. Audited fund balances = $273,603.85 as of June 30, 2005. Quarnstrom made motion to approve the
financial report for September of 2006. Plocher
seconded, motion carried.
4. C.
Miller and Quarnstrom noted that TRIO
Wolf Creek’s
lease aid for the 2006-2007 school year has not been
completed. Although the current lease
will not expire this year TRIO Wolf
Creek is working on a five year
lease with Fairview, through the
year 2012. This lease change is due to
the facilities grant requirements that TRIO
Wolf Creek
is applying for. A grant stipulation is that
the charter school lease is complete through 2011. Custodial services will also be included in
the lease for $1.00 per square foot.
Swanson made motion to approve the lease agreements, Lenz seconded, motion
carried.
4. D. Miller
reviewed the terms levy and referendum with board members.
4. E. Quarnstrom
reported that a representative from OSHA performed a mock OSHA inspection at TRIO
Wolf Creek. The charter did well on the inspection, needing
only three minor updates: 1. Post more emergency signage in the café and in
labs.
2. Include the date on the emergency evacuation route maps. 3. Replace door wedges in labs with magnetic
holding devices or other devices that can be easily removed.
OLD BUSINESS
5. A. Quarnstrom updated board members on the
Facilities Grant. The Facilities Grant
is due by 4:00 pm on Tuesday October 31. The concept drawing
of the facility is just a preliminary plan to receive the grant. Quarnstrom will mail or e-mail a narrative of
the grant for all board members to review before submission. If TRIO is
approved for the grant then the Design
and Development phase will begin.
Approval notices will go out to charter schools in February 2007.
The grant submission includes the lease, conceptual drawing, narrative and budget. Furnishing can also be a part of the grant, Wolf
Creek may ask for approximately
$30,000 for furnishing. Before grant
submission “Owners contingency” will be changed from 10% of 20%. Flint made motion to approve the Facilities
Grant proposal when amended, Lenz seconded, motion carried.
5. B.
Quarnstrom was happy to report that TRIO
Wolf Creek
was approved for Q- Comp. Quarnstrom
also noted that TRIO Wolf
Creek was the only distance
learning school to receive Q-Comp.
5. C. Quarnstrom
noted that the Student Accountability Report (Annual Report) was submitted to MDE. The document was e-mailed to all board and
staff members, a hard copy was provided as well.
NEW BUSINESS
6. A. Swanson reminded all board members to
send updates for their website biographies.
It was asked that everyone notify Swanson of any other changes, updates
or problems noted on the website: www.triowolfcreek.com.
6. B. Class Server discussion – tabled until the
next meeting due to Bender’s absence.
6. C. Quarnstrom
made motion to approve the clerical contract of Anita Pelzer. Flint
seconded, motion carried.
7. Communications – Drug Court
8. Denise Warndahl,
parent representative for the 2005-2006 TRIO Wolf Creek board term has
ended. A certificate of participation
will be sent and Warndahl’s name will be added to the
TRIO Wolf
Creek Board service plaque.
9. Plocher adjourned the meeting at 4:14pm.
Swanson made motion to accept. Lenz
seconded, motion carried.
The next TRIO Wolf Creek board meeting will be held on:
Tuesday November 14th, 2006 at 3:00 p.m. in the Wolf Creek Blue Lab
11725 Stinson Ave., Chisago City, MN.
The board retreat and dinner will follow.
________________________________________ ________________
Chair, Tom Plocher
Date