TRIO Wolf Creek Distance Learning Charter School
Board Meeting Minutes
Tuesday, November 14, 2006 at 3:00 p.m.
Board Members Present:
Sandra Flint, Elizabeth
Lenz, Tom Plocher, Tracy Quarnstrom
and Brenda Swanson, Jeff Vitali and Stacy
Bender
Visitors: Heide
Miller, Sheryl Palmquist and Cassie Piechowski
1. Chair Tom Plocher opened the meeting at 3:07p.m. Swanson made motion to approve the
agenda, Plocher seconded, motion carried.
2. Roll call was taken. Bender made motion to
approve the minutes with changes from the October 3, 2006 board meeting. Swanson seconded, motion carried.
3. No one present for Open Forum.
4. A. Miller
reported the total expenditures for October 2006 was $17,710.10. Lenz made motion to approve payment of
detailed registered checks number 1316001821 to 1316001841 in the amount of $17,710.10. Bender seconded, motion carried.
4. B. Miller gave totals on the TRIO
Wolf Creek
financial report for October 31, 2006. For October 2006: total revenues = $255,092.77 and total
expenditures $223,577.24. Revenues over expenditures
= $31,515.53. Cash on hand as of October
31, 2006 = $306,682.58.
Audited fund balances = $273,603.85 as of June 30, 2005. Quarnstrom
made motion to approve the financial report for October of 2006. Vitali seconded, motion carried.
4. C.
Miller and Quarnstrom reported on Lease Aid. TRIO
Wolf Creek
should be receiving a check by November
15, 2006. TRIO
Wolf Creek
is still in the process of appealing 2005-06 Lease Aid amount based on the
decision on the part of MDE to not fund the portion entitled tenant
improvements. Miller will be submitting
an appeal letter in the next week to MDE.
OLD BUSINESS
5. A. Quarnstrom reported on Q-Comp and the visit TRIO
Wolf Creek
had from Commissioner of Education, Alice Seagren and her assistant Ken
Kaffine. They visited on 11-9-06 and stayed a little over an
hour. They toured the facility, met with
student council members, and checked on the progress made with the Q-Comp funds
while meeting with staff.
NEW BUSINESS
6. A.A. Quarnstrom and Swanson led discussion
on TRIO Wolf
Creek’s current Attendance
Policy. The discussion was held around
the definition of attendance for TRIO
Wolf Creek
students and how to proceed with the 5-10-15
day letters when a student is not in compliance with the policy. Currently Wolf
Creek follows state guidelines in
dropping students on day 15 of nonattendance. Quarnstrom suggested that after a
student receives a 10 day letter at least one time, that the student could be
dropped at day 10 the second time, instead of day 15. A decision was made to
bring the attendance policy to the school attorneys and Quarnstrom will bring
back to the board at the next meeting.
6. A. Quarnstrom
reported on the Assurance of Compliance report.
A brief discussion took place about the requirements of the report to
MDE. Quarnstrom made a motion to accept Tracy
Quarnstrom as the Human Rights Coordinator, and the Title IX
Coordinator and also to accept Holly Windram
as the 504 Coordinator for TRIO Wolf
Creek School. Bender seconded the motion, motion carried.
6. B. TRIO
Wolf Creek
Bylaws were brought to the board for review.
Bender made motion to accept the first reading with changes made on the
review for the bylaws. Flint
seconded, motion carried. Quarnstrom was
appointed by the board to work on the bylaws and revise for the second reading.
6. C. Quarnstrom
reported that the High School Credits committee which consists of Tom Plocher, Stacy
Bender, Brenda Swanson and Sheryl Palmquist will need to meet
and discuss several issues around credits in the future. The question for the committee at this point
is: Will Wolf
Creek consider a student a “freshman,
sophomore…” when they reached a certain credit number or by progression in
time? Plocher made motion to appoint Sheryl Palmquist
to this committee. All board members
present were in favor and the motion carried.
A date for the meeting is pending.
6. D.
A discussion was held on criminal background checks. Criminal background checks are required when
a staff member is hired. The board decided to keep with the criminal
background check that is in place as of now.
All staff or any person working with
students directly will be required to have a criminal background check on
file. Another check would need to be completed
if a person takes a leave and then returns to their position at TRIO
Wolf Creek School.
6. E. The
graduation committee members consist of Brenda Swanson,
Stacy Bender, and Tracy
Quarnstrom. It was
discussed to hold the 2007 graduation ceremony at the Lindstrom
Community Center. Swanson will reserve the hall for Friday, June 8, 2007. Bender made motion to approve the date and
place. Flint
seconded, motion carried. A date will be
set for the committee to meet and work out further details for the graduation
ceremony.
6. F. An
additional student stipend was suggested in the amount of $50.00 per student
per a week for learning managers if they were to exceed their full student case
load. Plocher made motion to approve the
stipend. Vitali seconded, motion
carried.
6. G. The mileage rate has increased. TRIO
Wolf Creek
will still use the IRS recommended mileage rate.
6. H. First reading of Wellness Policy
534. Flint
made motion to approve the first reading with changes. Vitali seconded and motion carried.
7. Communications – Article on, “Creating a Safe
School”. Quarnstrom reported on the NCLB (No Child
Left Behind) AYP (Adequate Yearly Progress) scores for TRIO
Wolf Creek. TRIO
Wolf Creek
will be on the AYP list for reading test scores, however there are no
consequences for this as the school does not accept Title I funds.
8. Other –
9. Plocher adjourned the meeting at 4:15pm.
Bender made motion to accept. Flint
seconded, motion carried.
The next TRIO Wolf Creek board meeting will be held on:
Tuesday, December 5, 2006 at 3:00 p.m. in the Wolf Creek Blue Lab
11725 Stinson
Ave., Chisago City, MN.
________________________________________ ________________
Chair, Tom Plocher Date