January 6, 2004

3:00 p.m.

Board members present: Dawn Doering, Amanda Brett, Dr. Sherryl Johnson, Heidi Neff, Tracy Quarnstrom, Brenda Swanson, Jeff Vitali

Visitors: Carol Harris; Heide Miller, Director of Business Services ISD 2144

1. Acting Chair Sherryl Johnson opened the meeting at 3:03 p.m.

2. Before election of officers, a sheet was passed out that listed the job description for each officer of the board.

Johnson opened the floor for nominations for Chair of the Board. Johnson nominated Tracy Quarnstrom, Vitali seconded the motion. Vote was taken and motion carried electing Tracy Quarnstrom as Chair of the Board for 2004.

Quarnstrom opened nominations for Secretary/Treasurer. Quarnstrom nominated Brenda Swanson, Neff seconded. Vote was taken and motion carried electing Brenda Swanson as Secretary/Treasurer of the Board for 2004.

Nominations were taken for Vice-Chair. Quarnstrom nominated Amanda Brett, Vitali seconded. Vote was taken and motion carried electing Amanda Brett as Vice-Chair of the Board for 2004.

3. Quarnstrom introduced the Resolution Canvassing Returns of Votes of TRIO Wolf Creek Distance Learning Charter School #4095 held on January 5, 2004. A total of 20 voters voted in said election of charter school board members. Candidate Sherryl Johnson, having received 19 votes, is elected to a one year term as Chisago Lakes School Representative. Candidate Tracy Quarnstrom, having received 20 votes, is elected to a one year term as Director. Candidate Amanda Brett, having received 18 votes, is elected to a two year term as Full-Time Teacher Representative. Candidate Brenda Swanson, having received 19 votes, is elected to a two year term as Full-Time Teacher Representative. Candidate Jeff Vitali, having received 19 votes, is elected to a one year term as Part-Time Teacher Representative. Candidate Dawn Doering, having received the highest number of votes at 13, is elected to a one year term as Community-At-Large Representative. Candidate Heidi Neff, having received 19 votes, is elected to a one year term as Parent Representative. All terms begin January 5, 2004. The motion for adoption of the resolution was made by Johnson, seconded by Swanson. On roll call vote, 7 voted in favor, 0 voted against, whereupon said resolution was declared duly passed and adopted.

4. Each board member received an “Oath of Office” which they recited and signed.

5. Board meetings will be held the first Tuesday of each month at 3:00 p.m. There was discussion as to the time for board meetings. It will be discussed further at the next meeting after Doering checks her work schedule.

Johnson made a motion that meeting dates be posted at the front entrance of Chisago Lakes Schools District Office and on the Wolf Creek web site. Swanson seconded the motion, motion carried.

6. Swanson made a motion to approve the agenda with the possibility of some items being tabled until another date. Neff seconded the motion, motion carried.

Swanson moved to approve the minutes of December 2, 2003 as written with corrections to 5D and 6A. Brett seconded the motion, motion carried.

7. No one was present for open forum.

8A. Miller gave a report on the budget. The ending balance on December 31, 2003 is $318,397.54.

8B. Swanson made a motion to approve payment of detailed register check #1185-1194 totaling $5,054.37 as submitted. Vitali seconded the motion, motion carried.

8C. The annual report for 2003 submitted by auditors Abdo, Eick and Meyers was reviewed. Approval was tabled until the next meeting so board members have time to review it thoroughly.

Old Business:

Quarnstrom made a motion that approval of the following policies be tabled until such time as the director comes to the Board with curriculum alignment. Swanson seconded the motion, motion carried.

9A. Approval of Policy #613- Graduation Requirements.

9B. Approval of Policy #615- Basic Standards Testing Accommodations, Modifications, and Exemptions for IEP, Section 504 Accommodation and LEP Students.

9C. Approval of Policy #617- Charter School Ensurance of Preparatory and High School Standards.

New Business:

10A. A copy of the Admissions Procedure was distributed and reviewed. Neff made a motion to approve the Admissions Procedure with the change of board member names. Swanson seconded the motion, motion carried.

10B. There were two proposals from Cheryl Lange of Lange Consultants. Quarnstrom contacted other consultants but received no proposals from them. Swanson made a motion to hire Lange Consultants with proposal #1 for January 2004 through August 2004 in the amount of $4,000 with the addition of the first paragraph from proposal #2. Johnson seconded the motion, motion carried.

10C. Swanson made a motion to approve the Grading/Incomplete Procedure. Neff seconded the motion, motion carried.

Communication:

11A. Quarnstrom reported that she is currently creating procedures for staff sick time and personal days.

11B. Breaking Out of Our Boxes is an article about thinking differently on ways of teaching.

11C. Claim and Verification forms were signed by the board members for compensation attending board meetings for past six months.

The next TRIO Wolf Creek board meeting will be Tuesday, February 3, 2004 at 3:00 p.m. in the Chisago Lakes District Office Board Room.

Johnson moved the meeting be adjourned, Swanson seconded the motion, motion carried. Meeting adjourned at 3:55 p.m.

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Chair, Tracy Quarnstrom Date