TRIO Wolf Creek Distance Learning Charter School
Board Meeting Minutes
Tuesday, June 6th, 2006
3:00
p.m.
Board Members Present:
Tracy Quarnstrom, Brenda
Swanson, Tom Doyle, Stacy
Bender, Sandra Flint, Jeff
Vitali and Tom Plocher.
Absent: Denise Warndahl
Visitors: Sheryl
Palmquist, Elizabeth Lenz
and Heide Miller
1. Chair Tom Plocher opened the meeting at 3:04 p.m. Swanson made motion to approve the
agenda with needed changes, Flint
seconded, motion carries.
2. Roll call was taken. Swanson made motion to
approve May 2, 2006 board
minutes, Plocher seconded, motion carries.
3. No one present for Open Forum.
4. A. Miller
reported that the total expenditures for the month of May totaled $14,931.98. Bender made motion to approve payment of detailed
register check numbers 1316001718 to 1316001735 in the amount of $14,931.98. Vitali seconded, motion carries.
4. B. Miller gave totals on the TRIO
Wolf Creek
financial report for May 2006. For May
total revenues = $530,349.69, total expenditures = $495,676.94. Revenues over expenditures = $34,672.75. Cash on hand as of May 31, 2006 = $306,825.22. Audited fund balances = $273,603.85 as of June 30, 2005. Quarnstrom made motion to approve financial
reports for May of 2006. Swanson
seconded, motion carries.
4. C. (1) Miller gave TRIO
Wolf Creek
revised budget for 2005-2006 school year.
Flint made motion to approve
this budget, Plocher seconded. Motion carriers.
Miller also reported on the TRIO
Wolf Creek
preliminary budget for 2006-2007. Bender
made motion to approve the preliminary budget for 2006-2007. Swanson seconded, motion carriers.
C. (2) Quarnstrom presented a salary schedule for
Learning Managers for the 2006-07 school year that was in accordance with our Q-comp
application. Bender made motion to
approve the salary schedule for Learning Mangers for the 2006-2007 school
year. Vitali seconded, motion carries.
4. D.
Miller reported that TRIO Wolf
Creek’s audit will be coming up at
the end of June 2006 for the 2005-2006 school year. Abdo, Eick & Meyers have sent a contract
for the fee of $6,500.00 to perform the audit. Swanson made motion to approve the contract
by Abdo, Eick & Meyers for Wolf Creek
audit. Plocher seconded, motion carries.
OLD BUSINESS
5. A.
Swanson reported that she has not heard much back on our website at this
point. Dale Lundeen
from Aleader is still working on the revisions for the web-site. The goal is
for the new web-site to be done, up and running by the end of July.
5. B.
Swanson gave updates on TRIO Wolf
Creek graduation 2006
ceremony. Graduation will take place on June 9, 2006 at the Lindstrom
Community Center/Lions Park. It will
begin at 6:30 pm rain or shine. The graduation committee will continue to
provide updates on the ceremony as needed.
At this point we have 15 students graduating with 13 participating in
the ceremony. The diplomas received from
Jostens where incorrect and Jostens will provide new diplomas but we will not
have the corrected diplomas by graduation for this year. The diplomas are the wrong color and will be
presented at the graduation ceremony so all students will receive two diplomas
this year. A mailing was sent to all
graduate students with information of work completed and ceremony information.
5. C. Quarnstrom reported on the Prom Procedure that
TRIO Wolf
Creek will be following for
students planning to attend prom.
Students will now be required to sign a participation agreement. In order to participate the student must be
demonstrating adequate academic progress.
Swanson made motion to approve the new prom procedure, Bender seconded
and the motion carries.
5. D. A
discussion was held around the contract with Chisago Lakes Schools for services
for the 2006-07 school year. Vitali made motion to accept the contract
between Chisago Lakes Schools ISD #2144 and TRIO
Wolf Creek,
for services rendered. Flint
seconded and motion carries.
5. E. High
School credits committee (Swanson, Bender, Warendahl, and Plocher) will be a meeting
to decide if TRIO Wolf
Creek will be changing the number
of credits for students to graduate from TRIO
Wolf Creek Charter
School. Swanson will be in charge setting a meeting
date and notifying other committee members.
5. F. Quarnstrom reported that Swanson and
she will be attending a conference on Friday June 16th, for the
“Facilities Grant”. They will be meeting
with architects and going over results from an instrument called the
Educational Facility Effectiveness Instrument or (EFEI). Then on the Monday, June 19th TRIO
Wolf Creek
staff will meet with a consultant from the
Fielding Nair Group to complete and review the EFEI, look at the space and go
over the changes that we would like and to prioritize changes we would like
done. This information will then be
added into the seconded phase of the facilities grant that Quarnstrom will be
writing. TRIO
Wolf Creek
will be receiving bids for the grant architectures and will need to make a
decision on this matter before the next board meeting. Plocher made motion for Quarnstrom to select
a bid and authorize it. Bender seconded
motion and motion carries.
NEW BUSINESS
6. A. TRIO
Wolf Creek’s
MACS membership was due in the amount of $2,800. Vitali made motion to approve the renewal of TRIO
Wolf Creeks
MACS membership and pay the fee of $2,800.
Bender seconded and motion carries.
6. B. Policy
424: License Status – 2nd Reading. Swanson makes motion to approve policy 424, Flint
seconded and motion carries.
6. C. Policy
405: Veteran’s Preference – 2nd Reading. Swanson makes motion to approve policy 405, Flint
seconded and motion carries.
7. Communications – summer board meeting
dates are June 6th, July 18th, and August 1st, 2006. Meeting will start at 3:00 pm.
8. Plocher adjourned the meeting at 3:56 pm.
Bender made motion to accept, Plocher
seconded, motion carries.
The next TRIO Wolf Creek board meeting will be held on:
Tuesday, July 18, 2006 at 3:00 p.m. in the Wolf Creek Blue Lab at
11725 Stinson Ave., Chisago
City, MN.
________________________________________ ________________
Chair, Tom Plocher
Date