INSTRUCTIONS FOR FY 2010 BUDGET PUBLICATION
BY MINNESOTA SCHOOL DISTRICTS
I. Publication Requirements:
The DISTRICT REVENUES AND EXPENDITURES BUDGET FOR 2009-2010 (Form
ED-00110-31E) shall be published by each school district “within one week of
the acceptance of the final audit by the board, or November 30, whichever is
earlier.” “The board must include the
budget information …in the materials provided as a part of its truth in
taxation hearing, post the materials in a conspicuous place on the district's
official Web site, including a link to the district's school report card on the
Department of Education's Web site, and publish a summary of the information and
the address of the district’s official Web site where the information can be
found in a qualified newspaper of general circulation in the district.” (Minnesota
Statutes, §123B.10, Subd.1.)
DO NOT furnish
a copy of the publication or the publication form to the Department of
Education.
II. General Comments:
This form can serve as a
camera-ready or electronic copy for publication in the district's official
newspaper. Comments may be added for
clarification of the district’s financial condition. Examples of comments include: “Data is unaudited at the time of publication
and is subject to change.” “Part of the
Debt Redemption Fund Balance is required to pay off refunded bonds.” “Costs include transportation for charter and
nonpublic students who do not attend the districts.”
III. Completion of Information for Publication:
a) Enter
the school district's name and number in the areas provided.
b)
Enter whole dollar amounts for each line and
column.
c)
Include the reserved and unreserved/undesignated
balance sheet accounts for the general and community service funds. Fill in the amounts for all other funds
requested.
d)
If your district has an outstanding long-term
debt, e.g., general obligation bonds, building bonds, capital notes, energy
loans, capital loans, debt service loans, construction loans, or other state
loans), enter the total amount in the lines provided in the Long -Term Debt
column. Districts without outstanding long-term debts enter "None" on
all lines in this section.
e) Complete each line under the heading
"Current Statutory Operating Debt, Short -Term Debt and Cost per Average
Daily Membership (ADM).”
1.
Enter the district's Statutory Operating Debt
(SOD) calculation as of 6/30/09. This is the amount of unreserved fund balance
that is in excess of the –2.50% that defines SOD, not the total unreserved fund
balance that was already placed in a prior line.
2. If the
district does not have certificates of indebtedness (aid or tax) as of 6/30/09 enter
"None."
3. If the
district does not have Other Short-Term Indebtedness as of 6/30/09, enter "None." Other Short-Term Indebtedness is defined as
Warrants and Lines of Credit (Minnesota Statutes, §123B.12) and Reverse
Repurchase Agreements (Minnesota Statutes §118A.05). Certificates of Indebtedness plus (+) Other
Short-Term Indebtedness should equal the 202 Balance Sheet account code.
4. Enter the
Fiscal Year 2009 pupils in average daily membership (ADM) served. Pupils in average daily
membership equal resident average daily membership (plus or minus) open
enrollment average daily membership (plus) tuitioned in pupil's average daily
membership. Refer to the estimate
on page 1 of the Levy Limitation and Certification Report for Payable 2010 for
resident ADM served.
5.
The operating cost per ADM is calculated by
dividing the 2008-2009 expenditures in the General, Food Service, and Community
Service Funds (excluding the expenditures for operating capital, disabled
accessibility, and health and safety) by the 2008-2009 pupils in average daily
membership served.
