INSTRUCTIONS FOR FY 2009 BUDGET PUBLICATION
BY MINNESOTA SCHOOL DISTRICTS
I. Publication
Requirements:
The
DISTRICT REVENUES AND EXPENDITURES BUDGET FOR 2008-2009 (Form ED-00110-31E)
shall be published by each school district “within one week of the acceptance
of the final audit by the board, or November 30, whichever is earlier.” “The board must include the budget information
…in the materials provided as a part of its truth in taxation hearing, post the
materials in a conspicuous place on the district's official Web site, including
a link to the district's school report card on the Department of Education's
Web site, and publish the information in a qualified newspaper of general
circulation in the district.” (Minnesota Statutes, §123B.10, subd.1.)
DO NOT furnish a copy of the publication
or the publication form to the Department of Education.
II. General
Comments:
This
form can serve as a camera-ready or electronic copy for publication in the
district's official newspaper.
Explanatory comments may be added for clarification of the district’s
financial condition. Examples of comments include: “Data is unaudited at the time of publication
and is subject to change.” “Part of the
Debt Redemption Fund Balance is required to pay off refunded bonds.” “Costs include transportation for charter and
nonpublic students who do not attend the districts”.
III. Completion
of Information for Publication.
a) Enter the school district's name and number
in the areas provided.
b)
Enter whole
dollar amounts for each line and column.
c)
Include the
reserved and unreserved/undesignated balance sheet accounts for the general and
community service funds. Fill in the
amounts for all other funds requested.
d)
If your district
has an outstanding long-term debt e.g., general obligation bonds, building
bonds, capital notes, energy loans, capital loans, debt service loans,
construction loans, or other state loans, enter the total amount in the lines
provided in the Long Term Debt column. Districts without outstanding long-term
debts enter "None" on all lines in this section.
e)
Complete each
line under the heading "Current Statutory Operating Debt, Short Term Debt
and Cost per Average Daily Membership (ADM).”
1. Enter the district's Statutory Operating Debt (SOD) as of 6/30/08. This is the amount of unreserved fund balance
that is in excess of the –2.50%
that defines SOD, not the total unreserved fund balance that was already placed
in a prior line.
2. If the district does not have certificates of indebtedness (aid
or tax) as of 6/30/08,
enter "None."
3. If the district does not have Other Short-Term Indebtedness as
of 6/30/08, enter
"None." Other Short-Term
Indebtedness is defined as Warrants and Lines of Credit (Minnesota Statutes,
§123B.12) and Reverse Repurchase Agreements (Minnesota Statutes §118A.05). Certificates of Indebtedness plus (+) Other
Short-Term Indebtedness should equal the 202 Balance Sheet account code.
4. Enter the Fiscal Year 2007-08 pupils in average daily membership
(ADM) served. Pupils in average daily
membership equal resident average daily membership (plus or minus) open
enrollment average daily membership (plus) tuitioned in pupil's average daily
membership. Refer to the estimate on
page 1 of the Levy Limitation and Certification Report for Payable 2009 for
resident ADM served.
5.
The operating
cost per ADM is calculated by dividing the 2007-08 expenditures in the General,
Food Service, and Community Service Funds (excluding the expenditures for
operating capital, disabled accessibility, and health and safety) by the 2007-08
pupils in average daily membership served.
